Confidentiality and Disclaimer Notice on your emails
There are two signatures that you can set up in your Outlook mailbox:
- Signature for New Messages
- Signature for Replies / Forwards
The text and standard for Menno Place email signatures is shown below. Please set up your Outlook to reflect these email signatures.
How to Set Up Multiple Signatures in Outlook 2013 – Click Here for Instructions
Click here to download .txt file with the text (no styling): Text for Signature
Styling refers to the Font, size and color (outlined below)
Signature for New Messages:
Font: Calibri 11
Color of Confidentiality Notice:
Lighter grey
Include the following:
- Name
- Job Title
- Organization
- Telephone Extension and/or direct dial
- Promotional Information
- Confidentiality Notice
Example:
Sharon Simpson
Director, Communications and Stakeholder Engagement
MennoPlace.ca
Office: 604.859.7631 x249
Cell: 604.799.7847
Sharon.Simpson@MennoPlace.ca
Check out Humans of Menno Place
www.Facebook.com/HumansOfMennoPlace
CONFIDENTIALITY NOTICE: The content of this e-mail (and attachments, if any) is privileged and confidential, and intended solely for its designated recipient(s). Any dissemination, distribution or copying of this e-mail, other than by its intended recipient(s), is strictly prohibited. If you have received this e-mail by error, please delete it and notify us immediately by reply e-mail.
DISCLAIMER: Employees of Menno Place are expressly required not to make defamatory statements and not to infringe on resident or organizational privacy through email communications. Any such communication is contrary to Menno Place policy and values and is outside the scope of the employment of the individual concerned. The company will not accept any liability in respect of such communication, and the employee responsible will be personally liable for any damages or other liability arising. Employees who receive such an email must notify their supervisor immediately.
Sample:
2. Signature for Replies:
Font: Calibri 11
Color of Disclaimer Notice:
Lighter grey
Include the following:
- Name
- Job Title
- Organization
- Telephone Extension and/or direct dial
- Disclaimer
Example:
Sharon
Director, Communications and Stakeholder Engagement
MennoPlace.ca
604.799.7847
CONFIDENTIALITY NOTICE: The content of this e-mail (and attachments, if any) is privileged and confidential, and intended solely for its designated recipient(s). Any dissemination, distribution or copying of this e-mail, other than by its intended recipient(s), is strictly prohibited. If you have received this e-mail by error, please delete it and notify us immediately by reply e-mail.
How to Set Up Multiple Signatures in Outlook 2013 – Click Here for Instructions
