MEMO: Menno Apartments Benefits Transition

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To: All HEU Communities Bargaining Association Members – Menno Apartments

This bulletin is to keep staff informed with the benefits transition to Pacific Blue Cross.

Benefits Transition

The Health Benefits Trust has advised the People and Culture team that they are in process of transferring benefit information from the previous carrier.

The effective date for coverage is September 01, 2025. While the transfer is being finalized, employees will need to pay for eligible prescriptions and services out of pocket. Please keep all receipts, as you will be able to submit them for reimbursement once the process is complete.

For details on your new benefits, please visit:
https://www.jcbt.ca/your-benefits/

Action Required:

All employees currently enrolled in benefits must complete an Appointment/Change of Beneficiary form for Group Life and AD&D.

Forms are available in the Apartment kitchens, Wellness Centre and staff lunchrooms. Completed forms should be submitted by September 19, 2025 to People Culture – Attention: Lana Murray, Benefits Coordinator.

Next Steps:

We will share further details, including the new carrier contact information and instructions for submitting claims as soon as the transition is complete.

Thank you

Download or view a PDF copy of this bulletin here: Volume 2025.05 – Apartments Benefits Transition

Retirement Severance – Menno Apartments

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To: All HEU Communities Bargaining Association Members – Menno Apartments

This bulletin serves as notification that under the CBA, staff are not entitled to a retirement severance.

Retirement Severance

Effective August 24, 2025:

  • Staff will no longer receive a retirement severance based on their period of service.
  • There will be no 40% payout for unused sick bank at retirement.

If you have any questions or concerns, please contact your shop steward.

Thank you

Download or View a PDF of this bulletin here: Vol 2025.04 Retirement Severance PDF

MEMO: Menno Apartments – Over Time Bank

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To: All HEU CBA Members – Menno Apartments
Date: September 3, 2025
Re: Over Time Bank

This bulletin is a reminder that as per Article 16.6 of the Communities Bargaining Agreement, any overtime hours banked must be used within 24 calendar weeks of being earned. Banked overtime hours not taken within that timeframe will automatically be paid out on the following pay stub.

For overtime hours banked on or prior to August 23, 2025 employees will have 24 calendar weeks from August 24, 2025 to use them. Any remaining hours not used by that date will be paid out in the next pay period.

If you have any questions or concerns, please reach out to your shop steward.

Thank you.

Click here to download this bulletin as a PDF: Menno Apartments – Over Time Bank

MEMO: ComVida – Cross Hired Staff and Multiple Log Ins

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To: All Menno Home, Hospital and Apartments Staff
Date: September 02, 2025
Subject: ComVida – Cross Hired Staff and Multiple Log Ins

__________________________________

This is a reminder for employees who are hired at more than one site on the Menno Place campus (for example, Menno Home and Apartments).

When receiving notifications for vacant shifts through ComVida, please note the following:

  • Always check which site the shift is being called out for.
  • Log into the account for that specific site when responding to the shift.

Example:
If you receive a Menno Home notification, log in with your Menno Home username and password to respond. If you reply while logged into your Menno Apartments account, your response will not reach the Staffing Office.

Please remember:

  • You will receive shift notifications regardless of which account/profile you are logged into (as long as you registered for both).
  • It is your responsibility to ensure you log into the correct site account before responding.
  • If you are logged in under one site (e.g., Hospital) but reply to a shift notification for another site (e.g., Home), your reply may appear on your phone but will not register in the Staffing system.

Important:
Always double-check the shift code in the notification and log into the correct account before accepting or declining the shift. This ensures your response is recorded properly and prevents missed or misfiled shift responses.

How to read a shift code?

The first two letters after the hyphen, stand for the site.

Examples of Shift Code:

D7A-MNE1 – MN means this is a Menno Hospital shift.

D7A-MHW2 – MH means this is a Menno Home shift.

D7A-AP – AP means this is an Apartments shift.

Thank you for your cooperation.

Protected: ComVida Instructional Video

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MEMO – Menno Hospital (HEU) Employees – Vacation, Banked Overtime (BOT) and Leave of Absence (LOA) Requests

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MEMO

 

Date:    May 28, 2024

To:         All Menno Hospital (HEU) Employees

Re:         Vacation, Banked Overtime (BOT) and
Leave of Absence (LOA) requests: June 15 – September 15, 2024

________________________________________________________________________

 

We have now reached our maximum vacation, BOT (banked overtime) and LOA leave of abscence) requests from June 15, 2024 – September 15, 2024.

The Menno Hospital Staffing office will no longer be accepting time off requests for the above dates.

If you have any concerns, please see your department manager.

Menno Hospital Staffing Office

——————

Loradonna Botter
Executive Director, People and Culture Strategy

MEMO – Menno Home (HEU) Employees – Vacation, Banked Overtime (BOT) and Leave of Absence (LOA) Requests

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MEMO

 

Date:    May 28, 2024

To:         All Menno Home (HEU) Employees

Re:         Vacation, Banked Overtime (BOT) and
Leave of Absence (LOA) requests: June 15 – September 15, 2024

________________________________________________________________________

 

We have now reached our maximum vacation, BOT (banked overtime) and LOA leave of absence) requests from June 15, 2024 – September 15, 2024.

The Menno Home Staffing office will no longer be accepting time off requests for the above dates.

If you have any concerns, please see your department manager.

Menno Home Staffing Office

——————

Loradonna Botter
Executive Director, People and Culture Strategy

The Culture – Sick Leave and Missed Scans

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Volume 2023.12
To: All Menno Place Staff
From: Melissa Francis, Director of People & Culture

1. Sick Leave- Policy Reminder

As we strive to ensure the well-being of all our employees, we want to remind you of our company’s sick leave policy. If you are feeling unwell and unable to report to work, please follow the following steps:

  • Notify the staffing team as soon as possible.
  • Submit a sick leave request through our official system or any other designated method.
  • Include relevant details such as the reason for leave and the expected duration.

Please remember to provide a doctor’s note if you are absent formore than 3 consecutive days. Under Menno’s Sick leave Policy ( AP3.18), under section 3.10
‘For more than three (3) days of illness, a Doctor’s note will be required’ This will be enforced moving forward, and will start with the staffing team or your manager making this request.

If you have any questions or need assistance, feel free to reach out to your manager or the HR department. Your health is of utmost importance to us, and we appreciate your cooperation in adhering to our sick leave policy.

2. Missed Scans & Staffing Requirements

The People & Culture team wants to remind you that scanning in and out for shifts is essential. We have seen that many employees who arrive late will look to simply wait to sign out instead of signing in.

We can not stress how important it is for all staff to complete the missed scan forms if they miss any sign-in times. If you have any questions about this I would encourage you to speak with staffing or the HR team.

Meet the Director of People and Culture

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Melissa Francis with her BBQ partner, Garry Janzen at CANADA DAY 2023

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