MEMO: 2025 Vacation Requests to be Submitted Via Employee Portal – HEU

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To: All Regular HEU Members – Menno Hospital
From: Staffing
Date: October 1, 2024
Re: 2025 Vacation Requests to be submitted via Employee Portal                                    

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Starting October 1, 2024 – the Menno Hospital staffing office will not be making changes to your schedule unless it is submitted via Goldcare Portal. This includes vacation, LOA, sick pay, medical leave, OT and extra time requests. Any requests made on paper, email or via voicemail will NOT be approved, this may mean you will not get paid accordingly till it is submitted on the portal.

First Choice Vacation Requests:

  • 1st choice Vacation Requests must be submitted by November 1, 2024 (ON GOLDCARE PORTAL).

Second & Subsequent Vacation Requests:

  • 2nd and subsequent Vacation Requests must be submitted by December 1, 2024 (ON GOLDCARE PORTAL). This includes ALL remaining vacation hours.
  • A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign, and no changes are to be made)

Please Note:

  • Staffing requires 7 days notice for time off requests.
  • Short notice time off requests (less than 7 days) must be approved by the department Manager. If approved by the Manager please forward to Staffing.
  • ALL 2025 vacation must be taken by December 31, 2025
  • 2025 vacation cannot be carried over and used in 2026.
  • Part time staff please note that vacation hours are approximate. Final calculations will be done at the end of June 2025.
  • Maximum number of staff off on vacation per day will vary depending on department and operational requirements.
  • This is a good time to update personal information as well. Please ensure we have your most recent phone number and address on file.

Thanks, Brandi & Am

cc: Directors / Managers