MEMO: Perkopolis Issue Fixed

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To: All Menno Place Staff
From: Jessy Manhas
Date: May 23, 2025
Re: Perkopolis Issue Fixed 

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We recognize that some staff members have encountered difficulties creating Perkopolis accounts. We’re pleased to share that the People & Culture team has collaborated with Perkopolis to resolve this issue. As a result, all employees who joined Menno Place on or before May 1, 2025, are now eligible to sign up.

Please note: New hires must wait 30 days from their start date before becoming eligible.

How to Register:
Visit the staff website for step-by-step instructions: https://mennoplacestaff.com/perkopolis/

MEMO Re: Long Weekend Sick Calls – Victoria Day

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To: All Menno Place Staff
From: Jessy Manhas
Date: May 12, 2025
Re: Long weekend Announcement Regarding Sick Calls – Victoria Day

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will require proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on May 18. Additionally, if you call in sick on May 18 and then come to work on the statutory holiday May 19 an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Mother’s Day Flower and Gift Deliveries

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To: All Menno Place Staff
From: Sharon Simpson, Director of Community Enrichment
Date: May 8, 2025
Re: Mother’s Day Flower and Gift Deliveries
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Mother’s Day is this Sunday, May 11 and we are expecting a large volume of floral deliveries along with one of the busiest visiting days of the year. We need your help to make sure these gifts get to their intended resident.

Starting Friday, May 9 and throughout the weekend please help celebrate our residents by doing the following:

  1. Accept any floral deliveries that come to your building provided they meet the following criteria:
    a. No lilies or other scented flowers.
    b. No loose flowers – Menno Place is not able to provide vases. An exception can be made if you know the resident has their own vase.
    c. No large potted plants. Plants that can reasonably sit on a desk or table are permitted.
    d. No large gifts that require a cart to transport will be delivered.
  2. If the delivery is for a resident in another unit in your building, please look them up in PCC and arrange the delivery of the gift to them.
  3. If the delivery is for a resident in the other Menno Place LTC building call:
    a. Menno Home 604-853-2411 x 2323
    b. Menno Hospital 604-859-7631 x2244
  4. If the resident lives in the apartments, it’s best to redirect the delivery service to that building to use the enterphone to make the delivery. If you receive a gift that is for a resident in the Apartments, please hold the gift and inform your Nurse Manager.

Thank you for taking the extra time to ensure our residents have a meaningful Mother’s Day. It matters to them so it matters to us.

MEMO: May 10 & 11 FULL for Time Off Requests

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To: All Menno Hospital, Menno Home & Menno Apartments Staff
From: Staffing Teams
Date: May 6, 2025
Re: Time Off Requests for May 10th & 11th

We have reached max capacity for time off requests for May 10 & 11, 2025.  The Menno Hospital, Home, and Apartments staffing offices will no longer accept time off requests for the above dates.

Any concerns, please see your department managers.

Thank you,
Menno Staffing

MEMO: 2025 Vacation Requests Due by Apr 15

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To: All Menno Home, Apartments and Hospital Staff
From: Menno Home, Apartments and Hospital Staffing
Date: April 8, 2025
Re: 2025 Vacation

Please double-check your booked vacation for 2025.

If you have vacation left to book, please do so by April 15, 2025. If vacation is not booked, Staffing will book it for you on April 16th. You are allowed to leave 37.5 hours outstanding until Aug 1st. If you have outstanding vacation after Aug 1st, Staffing will book it for you.

If you have a negative balance, please let us know which day(s) you would like to cancel.

Any cancellation of vacation days must be in writing. Please send your cancellation to your manager and to the appropriate staffing office.

There will be no exceptions after these dates. We appreciate your cooperation.

Thank-you,
Staffing Team

MEMO: April 19 & 20 FULL for Time Off Requests

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To: All Menno Hospital, Menno Home & Menno Apartments Staff
From: Staffing Teams
Date: April 6, 2025
Re: Time Off Requests for April 19 & 20

To All Staff at Menno Hospital, Menno Home, and Menno Apartments,

As of April 6, 2025 please note that APRIL 19 & APRIL 20 have now exceeded staffing limits. The staffing offices will no longer accept time off requests for these dates.

Respectfully,
Menno Hospital & Menno Home & Apartments Staffing Teams

MEMO Re: Long Weekend Sick Calls – Easter

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To: All Menno Place Staff
From: Jessy Manhas
Date: April 7, 2025
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will require proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on April 17 or April 19. Additionally, if you call in sick on April 17 or April or 19 and then come to work on the statutory holidays April 18 and/or April 20 and 21, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Terrace Staff Room Moving April 1, 2025

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To: All Menno Apartments Staff
Date:  March 21, 2025
Re: Terrace Staff Room is Moving April 1, 2025

Dear Team,

The current staff room located on the second floor of Terrace East will be moving to a new location effective April 1, 2025. The new staff room will be situated on the second floor of Terrace West, directly beside the existing staff room in that area. While this move is happening on April Fool’s Day this is not a prank.

You’ll be able to access the new staff room via the Terrace West stairwell just past the dining room (across from the hair salon) or from the elevator in the Terrace West lobby. The room will be accessed through a digital lock. Managers will be provide the code to their teams.

We anticipate moving the furniture over at the beginning of the work day and will do our best to minimize the disruption. Going forward both Terrace West staff rooms will be open to staff. The current staff room in Terrace East will revert back to a resident space and will not be available for staff use. Please do not use this room past March 31st.

This move is part of our ongoing efforts to improve our facilities and provide a more comfortable and convenient space for all staff members. We appreciate your cooperation and understanding during this transition.

If you have any questions please contact your manager.

MEMO Re: Long Weekend Sick Calls – Family Day

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To: All Menno Place Staff
From: Jessy Manhas
Date: February 10, 2025
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will require proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on February 15 and 16. Additionally, if you call in sick on February 16, 2025 and then come to work on the statutory holiday, February 17, 2025, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Sick Calls During the Holidays

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To: All Menno Place Staff
From: Jessy Manhas
Date: December 26, 2024
Re: Holidays Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over long weekends/ stat holidays, followed by staff working on the statutory holiday the next day. All staff scheduled to work on New Year’s Day are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on January 1, 2025. Additionally, if you call in sick on December 31, 2024 and then come to work on the statutory holiday, January 1, 2025, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the holidays.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346