Archive for category: MEMO

To: All Menno Hospital Staff
From: Jessy Manhas
Date: November , 2024
Re: Update on 1st Choice Vacation Requests

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Menno Hospital Staff’s 1st Choice vacation requests have been processed, and your portal has been updated accordingly.

Please log into your GoldCare Employee Portal to check the status of your first choice vacation requests.

To view your submitted requests, follow these steps:

1. Log in to your Employee Portal on Goldcare.
2. Click on “Personal Information.”
   
3. Select “1st Choice Vac Requests”
   

Once in the “1st Choice Vac Requests” section, you’ll see all your submitted requests, both current and from previous years. Under the “Status” column, you’ll find whether your request has been approved or denied.

If your request is denied, it means we’ve reached the staffing limits for that period, and you’ll need to choose an alternative vacation time.

Important Note:
Please refer to your vacation balances listed on your pay stubs to check how many hours are available. Keep in mind that you may be entitled to more vacation hours than what’s currently reflected, as you accrue your full entitlement between July 1, 2024, and June 30, 2025.

It is your responsibility to monitor both the hours you’ve already booked and your available balance. This will help avoid unexpected issues, such as running out of vacation hours and needing additional LOAs.

Thank you,
Menno Hospital Staffing
Brandi & Am

To: All Regular HEU Members – Menno Hospital
From: Staffing
Date: November 8, 2024
Re: 2nd and subsequent Vacation Requests for 2025
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2nd and subsequent Vacation Requests must be submitted by DECEMBER 1, 2024 on the GoldCare Portal.

• All remaining vacations hours (except 37.5 hours) must be booked by, DECEMBER 1, 2024 (if not Staffing will assign).
• A maximum of 37.5 hours (approx. 5 shifts) may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign).
• All 2025 vacation must be taken by December 31, 2025 (cannot be carried over and used in 2026).
• Maximum number of staff off on vacation per day will vary depending on Department and operational requirements.

Thanks, Brandi and Am
cc: Directors / Managers

To: All Regular HEU Members – Menno Hospital
From: Staffing
Date: October 1, 2024
Re: 2025 Vacation Requests to be submitted via Employee Portal                                    

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Starting October 1, 2024 – the Menno Hospital staffing office will not be making changes to your schedule unless it is submitted via Goldcare Portal. This includes vacation, LOA, sick pay, medical leave, OT and extra time requests. Any requests made on paper, email or via voicemail will NOT be approved, this may mean you will not get paid accordingly till it is submitted on the portal.

First Choice Vacation Requests:

• 1^st choice Vacation Requests must be submitted by November 1, 2024 (ON GOLDCARE PORTAL).

Second & Subsequent Vacation Requests:

• 2nd and subsequent Vacation Requests must be submitted by December 1, 2024 (ON GOLDCARE PORTAL). This includes ALL remaining vacation hours.
• A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign, and no changes are to be made)

Please Note:

• Staffing requires 7 days notice for time off requests.
• Short notice time off requests (less than 7 days) must be approved by the department Manager. If approved by the Manager please forward to Staffing.
• ALL 2025 vacation must be taken by December 31, 2025
• 2025 vacation cannot be carried over and used in 2026.
• Part time staff please note that vacation hours are approximate. Final calculations will be done at the end of June 2025.
• Maximum number of staff off on vacation per day will vary depending on department and operational requirements.
• This is a good time to update personal information as well. Please ensure we have your most recent phone number and address on file.

Thanks, Brandi & Am

cc: Directors / Managers