MEMO: Book Outstanding Vacation for 2026 by August 4th

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To: All Menno Place Staff
From: Staffing Office
Date: July 28th 2026
Re: 2026 Vacation

Please book all vacation between September 16- December 7th 2026.

If you have any vacation hours outstanding (except 37.5 hours) the staffing office will be booking your 2026 vacation hours for you and there will be no changes made.

You are allowed to leave 37.5 hours outstanding. If you have outstanding vacation after Aug 4th, staffing will also book them for you.

Please be aware of how many hours you are entitled to and how many hours you have booked so you don’t overbook, as it will result in LOAs.

If you see you are over booked please email the staffing office to let us know which dates you want cancelled.

Please do not call the staffing office regarding cancelling over booked vacation. All requests must be done through email.

There will be no exceptions after these dates. We appreciate your cooperation.

Thank-you,

Staffing Office

July 25 UPDATE: Absence Reporting for Evening and Night Shifts

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As of Saturday, July 25 individuals working in the Home and Apartments can report any absences, day, evening, or night by calling the staffing office and following the instructions provided. 

The Home & Apts staffing office can be reached at:

604-851-1345

MEMO: Absence Reporting for Evening and Night Shifts UPDATE – Please Read

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UPDATE:

There was a change to this procedure effective July 25. See new details here: https://mennoplacestaff.com/july-25-update-absence-reporting-for-evening-and-night-shifts/

 

Apartments, HOME, Important Update

Effective immediately, employees who need to report an absence for the HOME or APARTMENTS only, for an evening or night for the current day must contact the Staffing Office directly at:

778-982-0036

When reporting an absence, please provide:

  • Your name
  • Department/work area
  •  Scheduled shift
  •  The anticipated duration of your absence, if known

All other absences, including all absences requests for the HOSPITAL can be made using the regular phone number for the Hospital staffing office, and follow the instructions.

Please continue to follow this process until further notice.

Thank you for your cooperation.
People & Culture / Staffing Office

Upcoming Door Access Changes to Enhance Resident Safety

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Dear Team Members,

Resident safety remains our highest priority. Over the past several months, we have experienced incidents where residents have exited the building and entered potentially unsafe environments despite staff vigilance, reminders, and existing safety measures.

To further strengthen our resident safety practices and reduce the risk of unsafe wandering, we will be implementing additional access control measures at selected exits in both Menno Hospital and Menno Home.

The following doors will be updated with keypad-controlled exit access:

Menno Hospital

  • W1 Hospital Hallway – door located near Staffing and the Communications Office leading to the exterior.
  • Door opposite the face scanner and Maintenance Room leading to the parking area.

Menno Home

  • W1 Employee Exit located next to the Laundry Room.

How the new system will work:

  • Employees will continue to use their swipe cards for entry through these doors.
  • A keypad code will be required for exit through the designated doors.
  • Keypad codes will be provided to employees closer to the implementation date.

These changes are being introduced to support resident safety while maintaining employee access to the building. We appreciate your understanding and cooperation as we implement these important safety enhancements.

Further details, including implementation dates and keypad codes, will be shared in advance of the changes taking effect.

Thank you for your continued commitment to the safety and well-being of our residents.

 

Memo: Staff Appreciation – Name or Site Changes

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To all team members,

As we prepare for our upcoming Staff Appreciation event, we want to ensure everyone is recognized accurately and respectfully.

If you have had a legal name change or a site/location change (Home/ Hospital/ Apts/ MBS) on or before 2021, please let us know so we can update our records ahead of the event.

Kindly send an email with your updated information to People & Culture at pandccares@mennoplace.ca.

Thank you for helping us keep our records current and for everything you contribute to Menno Place.

Employee Memo – Absence Reporting for Evening and Night Shifts

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Effective immediately, employees who need to report an absence for an evening or night for the current day must contact the Staffing Office directly at:

📞 778-982-0036

When reporting an absence, please provide:

  • Your name
  • Department/work area
  • Scheduled shift
  • The anticipated duration of your absence, if known

All other absences and requests can be made using the regular phone number for the staffing office.

Please continue to follow this process until further notice.

Thank you for your cooperation.
People & Culture / Staffing Office

CV Pharmacy Services Transition – Effective July 1, 2026

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We would like to inform all staff that, effective July 1, 2026, CV pharmacy services will transition from CareRx to Apex Pharmacy.

Families and Convalescent (CV) residents have already been notified of this change. All required consent forms and transition documentation have been completed.

Important Reminder for Nursing Staff

  • Effective July 1, please ensure that all medication orders, prescriptions, and requisitions are directed to Apex Pharmacy.
  • During the transition period, if you encounter any medication-related discrepancies, delays, or concerns, please follow the established reporting process for prompt tracking and resolution.

Thank You

Thank you for your cooperation and support in ensuring a safe and seamless transition of pharmacy services.

If you have any questions or require clarification, please connect with Nurse Manager, Menno Hospital or Director of Care.

Reminder: Missed Scans

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There has been an increasing number of missed scans and no missed scan form filled out. Please remember that it is important to scan in for your shift upon arrival and scan out at the end of your shift.

Missed scans may result in not being paid correctly.

If you need a Missed Scan form you can always find one by going to mennoplacestaff.com > iLinks > Surge Learning. Log in to Surge, click on the icon for Policy Professional and then search for “scan”. You’ll get a downloadable PDF of the Missed Scan form to complete.

Thank you
Menno Staffing Offices

MEMO: First Aid Support and Emergency Contact Process – Menno Apartments

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MEMO

To: All Employees
From: People & Culture
Date: June15, 2026
Subject: First Aid Support and Emergency Contact Process – Menno Apartments

Please be advised that effective June 15, 2026, all Menno Apartment employees across all buildings may access first aid assistance through the Licensed Practical Nurse (LPN) based in Terrace East Wellness Centre when required.

This process applies to employees from all apartment departments and locations, including Primrose Garden and Pavilion. First aid support should be accessed through the LPN located in the Terrace East Wellness Centre.

If the injured employee is unable to safely travel to the Wellness Centre, please call the Apartment LPN at extn 4010/604-615-7652, and they will come to the employee’s location to provide assistance. If the LPN is unavailable, employees may contact the Registered Nurse (RN) in either Menno Home or Menno Hospital for assistance.

Please note that the list of designated first aid personnel and available contacts will be posted and maintained at the Wellness Centre.

We appreciate everyone’s cooperation in following the appropriate process to ensure timely support and response when needed.

MEMO: Smoke-Free Workplace

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DATE: June 9, 2026
TO: All Staff
FROM: People and Culture
RE: Smoke-Free Workplace

Menno Place is committed to maintaining a safe, healthy, and clean environment for all residents, staff, and visitors. As part of this commitment, as per policy AP – 2.18, Menno Place enforces a strict smoke-free workplace policy across the entire campus.

Smoking, vaping, and the use of all tobacco or tobacco-like products—including electronic nicotine devices and cannabis—are prohibited on Menno Place campus for all staff and visitors. Smoking/vaping is prohibited within seven (7) meters of public building entrances or within outdoor public spaces, as mandated by the City of Abbotsford Smoking Regulation Bylaw No. 1694-2017.

Staff members who wish to smoke or vape must do so off campus and are expected to follow appropriate hand hygiene practices before returning to work.

This policy aligns with health and safety standards and supports the well-being of everyone on campus. Non-compliance may result in corrective action in accordance with organizational policies.

You can find the full policy on Surge in Policy Professional. You’ll need to log in to access the document. Instructions on how to use Surge Learning can be found here: Surge Instructions.

We appreciate your cooperation in maintaining a smoke-free workplace.