Violence Prevention Workshop
Learn practical applications to identify risk factors of violence and de-escalation techniques at a Violence Prevention Workshop on Friday, September 12, 2025. Space is limited. Register soon!
Outstanding 2025 Vacation
To: All Menno Home, Apartments, and Hospital Staff
Date: September 5, 2025
Re: Outstanding 2025 Vacation
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A reminder that a final memo was posted on July 18, 2025, asking staff to schedule the remainder of their vacation hours by August 1, 2025. Any vacation that was not scheduled by this deadline will now be booked by the Staffing Office.
Beginning September 8, 2025, the Staffing Office will schedule vacation for employees who have not yet booked all of their vacation hours. Please note: once vacation is scheduled by Staffing, no changes will be permitted.
Employees still have the opportunity to submit their final vacation requests over this weekend.
Thank you for your cooperation.
Parking Changes for Sept 8 & 9 Only
Hello Team,
Please be advised of the following updates related to the Solar Panel installation at Primrose Gardens:
- September 8th: Several parking stalls near Primrose Gardens will be temporarily unavailable as they will be used to stage equipment for the Solar Panel project. Please plan accordingly if you typically park in this area.
- September 9th: Brundige Avenue will experience street disruptions due to crane operations. The crane is scheduled to arrive at 9:00 AM and will be used to lift Solar Panel materials onto the roof of Primrose Gardens.
We appreciate your understanding and cooperation during this time. If you have any questions or concerns, feel free to reach out.
MEMO: Menno Apartments Benefits Transition
To: All HEU Communities Bargaining Association Members – Menno Apartments
This bulletin is to keep staff informed with the benefits transition to Pacific Blue Cross.
Benefits Transition
The Health Benefits Trust has advised the People and Culture team that they are in process of transferring benefit information from the previous carrier.
The effective date for coverage is September 01, 2025. While the transfer is being finalized, employees will need to pay for eligible prescriptions and services out of pocket. Please keep all receipts, as you will be able to submit them for reimbursement once the process is complete.
For details on your new benefits, please visit:
https://www.jcbt.ca/your-benefits/
Action Required:
All employees currently enrolled in benefits must complete an Appointment/Change of Beneficiary form for Group Life and AD&D.
Forms are available in the Apartment kitchens, Wellness Centre and staff lunchrooms. Completed forms should be submitted by September 19, 2025 to People Culture – Attention: Lana Murray, Benefits Coordinator.
Next Steps:
We will share further details, including the new carrier contact information and instructions for submitting claims as soon as the transition is complete.
Thank you
Download or view a PDF copy of this bulletin here: Volume 2025.05 – Apartments Benefits Transition
Retirement Severance – Menno Apartments
To: All HEU Communities Bargaining Association Members – Menno Apartments
This bulletin serves as notification that under the CBA, staff are not entitled to a retirement severance.
Retirement Severance
Effective August 24, 2025:
- Staff will no longer receive a retirement severance based on their period of service.
- There will be no 40% payout for unused sick bank at retirement.
If you have any questions or concerns, please contact your shop steward.
Thank you
Download or View a PDF of this bulletin here: Vol 2025.04 Retirement Severance PDF
Gentle Persuasive Approach Workshop
Learn how to respond respectfully, with confidence and skill, to behaviours associated with dementia at a Gentle Persuasive Approach Workshop on Thursday, Sept 18, 2025. Space is limited. Register soon!
Grandparents Day is this Weekend!
Come and join the fun this weekend in the Menno Home courtyard!
Reminder: Please fill out the MSI Safety Survey
ALL STAFF in all departments are reminded to please take a couple of minutes to complete the Musculoskeletal Injury (MSI) Prevention Survey. This survey is part of our health and safety practice and we need to hear from you. This short, anonymous survey asks about your experiences with physical strain, availability of equipment, training, and overall comfort while performing daily tasks. Your feedback will help us identify risks, strengthen our supports, and improve MSI prevention strategies across the campus.
Click here to take the survey here:
MEMO: Menno Apartments – Over Time Bank
To: All HEU CBA Members – Menno Apartments
Date: September 3, 2025
Re: Over Time Bank
This bulletin is a reminder that as per Article 16.6 of the Communities Bargaining Agreement, any overtime hours banked must be used within 24 calendar weeks of being earned. Banked overtime hours not taken within that timeframe will automatically be paid out on the following pay stub.
For overtime hours banked on or prior to August 23, 2025 employees will have 24 calendar weeks from August 24, 2025 to use them. Any remaining hours not used by that date will be paid out in the next pay period.
If you have any questions or concerns, please reach out to your shop steward.
Thank you.
Click here to download this bulletin as a PDF: Menno Apartments – Over Time Bank
MEMO: ComVida – Cross Hired Staff and Multiple Log Ins
To: All Menno Home, Hospital and Apartments Staff
Date: September 02, 2025
Subject: ComVida – Cross Hired Staff and Multiple Log Ins
__________________________________
This is a reminder for employees who are hired at more than one site on the Menno Place campus (for example, Menno Home and Apartments).
When receiving notifications for vacant shifts through ComVida, please note the following:
- Always check which site the shift is being called out for.
- Log into the account for that specific site when responding to the shift.
Example:
If you receive a Menno Home notification, log in with your Menno Home username and password to respond. If you reply while logged into your Menno Apartments account, your response will not reach the Staffing Office.
Please remember:
- You will receive shift notifications regardless of which account/profile you are logged into (as long as you registered for both).
- It is your responsibility to ensure you log into the correct site account before responding.
- If you are logged in under one site (e.g., Hospital) but reply to a shift notification for another site (e.g., Home), your reply may appear on your phone but will not register in the Staffing system.
Important:
Always double-check the shift code in the notification and log into the correct account before accepting or declining the shift. This ensures your response is recorded properly and prevents missed or misfiled shift responses.
How to read a shift code?
The first two letters after the hyphen, stand for the site.
Examples of Shift Code:
D7A-MNE1 – MN means this is a Menno Hospital shift.
D7A-MHW2 – MH means this is a Menno Home shift.
D7A-AP – AP means this is an Apartments shift.
Thank you for your cooperation.
