MEMO: Menno Apartments Benefits Transition

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To: All HEU Communities Bargaining Association Members – Menno Apartments

This bulletin is to keep staff informed with the benefits transition to Pacific Blue Cross.

Benefits Transition

The Health Benefits Trust has advised the People and Culture team that they are in process of transferring benefit information from the previous carrier.

The effective date for coverage is September 01, 2025. While the transfer is being finalized, employees will need to pay for eligible prescriptions and services out of pocket. Please keep all receipts, as you will be able to submit them for reimbursement once the process is complete.

For details on your new benefits, please visit:
https://www.jcbt.ca/your-benefits/

Action Required:

All employees currently enrolled in benefits must complete an Appointment/Change of Beneficiary form for Group Life and AD&D.

Forms are available in the Apartment kitchens, Wellness Centre and staff lunchrooms. Completed forms should be submitted by September 19, 2025 to People Culture – Attention: Lana Murray, Benefits Coordinator.

Next Steps:

We will share further details, including the new carrier contact information and instructions for submitting claims as soon as the transition is complete.

Thank you

Download or view a PDF copy of this bulletin here: Volume 2025.05 – Apartments Benefits Transition

Farewell to Sukhdeep Raikhi, Payroll Business Partner

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MEMO

To: All Menno Place Staff
Date: September 3, 2025
From: Reuben Neufeldt
Re: Farewell to Sukhdeep Raikhi, Payroll Business Partner

_______________________________

It is with mixed emotions that we say goodbye to our Payroll Business Partner, Sukhdeep.  In her time with us, she has brought devotion, and commitment to the payroll administration function, ensuring excellence in her work and care for her colleagues. Beyond her professional contributions, she is a devoted mom and a trained pilot, proof that she always aims high.

As she embarks on her next chapter, we wish her clear skies and smooth journeys ahead. May she continue to soar to new heights in both her career and personal life.

Sukhdeep’s last day on campus will be September 10th. Please join us in thanking her for her dedication and in wishing her every success in the exciting adventures to come.

Retirement Severance – Menno Apartments

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To: All HEU Communities Bargaining Association Members – Menno Apartments

This bulletin serves as notification that under the CBA, staff are not entitled to a retirement severance.

Retirement Severance

Effective August 24, 2025:

  • Staff will no longer receive a retirement severance based on their period of service.
  • There will be no 40% payout for unused sick bank at retirement.

If you have any questions or concerns, please contact your shop steward.

Thank you

Download or View a PDF of this bulletin here: Vol 2025.04 Retirement Severance PDF

Gentle Persuasive Approach Workshop

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Learn how to respond respectfully, with confidence and skill, to behaviours associated with dementia at a Gentle Persuasive Approach Workshop on Thursday, Sept 18, 2025. Space is limited. Register soon!

Read more

Grandparents Day is this Weekend!

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Come and join the fun this weekend in the Menno Home courtyard!

Read more

MEMO: Menno Apartments – Over Time Bank

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To: All HEU CBA Members – Menno Apartments
Date: September 3, 2025
Re: Over Time Bank

This bulletin is a reminder that as per Article 16.6 of the Communities Bargaining Agreement, any overtime hours banked must be used within 24 calendar weeks of being earned. Banked overtime hours not taken within that timeframe will automatically be paid out on the following pay stub.

For overtime hours banked on or prior to August 23, 2025 employees will have 24 calendar weeks from August 24, 2025 to use them. Any remaining hours not used by that date will be paid out in the next pay period.

If you have any questions or concerns, please reach out to your shop steward.

Thank you.

Click here to download this bulletin as a PDF: Menno Apartments – Over Time Bank

MEMO: ComVida – Cross Hired Staff and Multiple Log Ins

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To: All Menno Home, Hospital and Apartments Staff
Date: September 02, 2025
Subject: ComVida – Cross Hired Staff and Multiple Log Ins

__________________________________

This is a reminder for employees who are hired at more than one site on the Menno Place campus (for example, Menno Home and Apartments).

When receiving notifications for vacant shifts through ComVida, please note the following:

  • Always check which site the shift is being called out for.
  • Log into the account for that specific site when responding to the shift.

Example:
If you receive a Menno Home notification, log in with your Menno Home username and password to respond. If you reply while logged into your Menno Apartments account, your response will not reach the Staffing Office.

Please remember:

  • You will receive shift notifications regardless of which account/profile you are logged into (as long as you registered for both).
  • It is your responsibility to ensure you log into the correct site account before responding.
  • If you are logged in under one site (e.g., Hospital) but reply to a shift notification for another site (e.g., Home), your reply may appear on your phone but will not register in the Staffing system.

Important:
Always double-check the shift code in the notification and log into the correct account before accepting or declining the shift. This ensures your response is recorded properly and prevents missed or misfiled shift responses.

How to read a shift code?

The first two letters after the hyphen, stand for the site.

Examples of Shift Code:

D7A-MNE1 – MN means this is a Menno Hospital shift.

D7A-MHW2 – MH means this is a Menno Home shift.

D7A-AP – AP means this is an Apartments shift.

Thank you for your cooperation.

MEMO: All Vacant Shifts Offered Through ComVida

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To: All Staff (except MBS)
From: Staffing Office
Date: September 2, 2025
Subject: Vacant Shifts in ComVida

Effective today, September 2, 2025, all vacant shifts will be offered through ComVida. Please ensure that you are able to log in to the app and that your notifications are turned on so you do not miss any shift offers. If technical difficulties arise, the Staffing Office may temporarily revert to phone calls.

Please note: Until all RNs are fully trained in ComVida, after-hours vacant shifts will continue to be called out by phone.

Thank you for your cooperation as we transition to this new process.

MEMO: Menno Apartments – Food Services – Job Fair

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To: All Food Services Staff – Menno Apartments

Food Services – Job Fair

This bulletin is notice to the Food Services team of the timeline for the upcoming Job Fair at Menno Apartments.

            Date of Job Fair: September 22, 2025

            Location: Terrace East Boardroom (second floor)

            Time: See Seniority List with names and times

Rotations and seniority lists will be posted in the Primrose Gardens, Pavilion and Terrace Kitchen on September 2, 2025. Proxy notes will be available at the same time. The Job Fair does not include casual staff.

The Job Fair operates entirely on seniority so please note the time beside your name on the seniority list when you will be required to make your choice.

If you are unable to attend the Job Fair, you may submit your Proxy by email to Lana Murray at lana.murray@mennoplace.ca or drop it by her office in HR by September 15, 2025 at 4pm.

If you choose to attend the Job Fair on a day off, this time is not paid.  Do not be late for your allotted time as we will have to move on to the next staff as per the schedule and your choice may be taken. Please bring photo ID to the Job Fair for identification.

Failure to attend the Job Fair or submit a Proxy Note will result in a status change to casual. The date for the new rotations begins on or soon after October 05, 2025.

If you have any questions or concerns, please reach out to your shop steward.

Thank you.

You can download a PDF version of this bulletin by clicking here: People & Culture Bulletin Vol 2025.02