MEMO: Paid PVPC Education

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To: All Menno Home Employees
From: Jessy Manhas
Date: October 24, 2024
Re: Paid PVPC Education

We’re pleased to announce that all non-direct care staff in Menno Home who have completed Violence Prevention Modules 1-8 are eligible to participate in the paid PVPC education on campus! This is a fantastic opportunity to further enhance your skills and contribute to a safer workplace.

To be eligible for the training, we are requesting a copy of your Violence Prevention Modules 1-8 that you completed on either Learning Hub or Surge Learning. Kindly email your certificate to HR.Projects@mennoplace.ca.

For our direct care staff members who haven’t yet submitted their certificates to the People and Culture team, please ensure you do so to qualify for this education. The deadline for submission is November 12, 2024.

Thank you for your commitment to fostering a safe environment for everyone. We encourage you to take advantage of this opportunity and look forward to seeing many of you participate!
Stay tuned for more information for those who haven’t completed the education yet!

Regards,
Jessy Manhas
604-851-1346
Cc: Kim Scott, Director of Care – Menno Home

MEMO – $3 Charge for Badge Reels

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To: All Menno Place Employees
From: Jessy Manhas
Date: October 24, 2024
Re: $3 Charge for Badge Reels

Dear Team,
Starting November 1, 2024, Menno Place will introduce a $3 charge for the replacement of retractable reels. This decision aims to manage replacement costs effectively while ensuring these items remain available. The charge will be processed as a payroll deduction, similar to the ID badge and name tag replacements.

You can visit the People & Culture offices for a replacement.

Regards,
Jessy Manhas

MEMO: 2025 Vacation Requests – Menno Home

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To: All Regular HEU & Employee’s Association Members – Menno Home
From: Staffing
Date: October 18, 2024
Re: 2025 Vacation Requests

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First Choice Vacation Requests:

  • 1st choice Vacation Requests must be submitted by November 8, 2024 to the Menno Home Staffing department.

Second & Subsequent Vacation Requests:

  • 2nd and subsequent Vacation Requests must be submitted by December 7, 2024. This includes ALL remaining vacation hours.
  • A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign, and no changes are to be made

Please Note:

  •  Staffing requires 7 days’ notice for time off requests.
  • Short notice time off requests (less than 7 days) must be approved by the department Manager. If approved by the Manager please forward to Staffing.
  •  ALL 2025 vacation must be taken by December 31, 2025
  • 2025 vacation cannot be carried over and used in 2026.
  • Part time staff please note that vacation hours are approximate. Final calculations will be done at the end of June 2025.
  • Maximum number of staff off on vacation per day will vary depending on department and operational requirements.
  • This is a good time to update personal information as well. Please ensure we have your most recent phone number and address on file.

Thanks,
Staffing Home

MEMO: 2025 Vacation Requests to be Submitted Via Employee Portal – HEU

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To: All Regular HEU Members – Menno Hospital
From: Staffing
Date: October 1, 2024
Re: 2025 Vacation Requests to be submitted via Employee Portal                                    

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Starting October 1, 2024 – the Menno Hospital staffing office will not be making changes to your schedule unless it is submitted via Goldcare Portal. This includes vacation, LOA, sick pay, medical leave, OT and extra time requests. Any requests made on paper, email or via voicemail will NOT be approved, this may mean you will not get paid accordingly till it is submitted on the portal.

First Choice Vacation Requests:

  • 1st choice Vacation Requests must be submitted by November 1, 2024 (ON GOLDCARE PORTAL).

Second & Subsequent Vacation Requests:

  • 2nd and subsequent Vacation Requests must be submitted by December 1, 2024 (ON GOLDCARE PORTAL). This includes ALL remaining vacation hours.
  • A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign, and no changes are to be made)

Please Note:

  • Staffing requires 7 days notice for time off requests.
  • Short notice time off requests (less than 7 days) must be approved by the department Manager. If approved by the Manager please forward to Staffing.
  • ALL 2025 vacation must be taken by December 31, 2025
  • 2025 vacation cannot be carried over and used in 2026.
  • Part time staff please note that vacation hours are approximate. Final calculations will be done at the end of June 2025.
  • Maximum number of staff off on vacation per day will vary depending on department and operational requirements.
  • This is a good time to update personal information as well. Please ensure we have your most recent phone number and address on file.

Thanks, Brandi & Am

cc: Directors / Managers

MEMO: Sick Calls on the Long Weekend

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To: All Menno Place Staff
From: Jessy Manhas
Date: September 16, 2024
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on September 28 and 29, 2024. Additionally, if you call in sick on September 29, 2024 and then come to work on the statutory holiday, September 30, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Sick Calls on the Long Weekend

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To: All Menno Place Staff
From: Jessy Manhas
Date: September 16, 2024
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on September 28 and 29, 2024. Additionally, if you call in sick on September 29, 2024 and then come to work on the statutory holiday, September 30, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: September 01, 2024

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To: All Menno Place Staff
From: Jessy Manhas, Manager of People & Culture
Date: Aug 28, 2024
Re: September 01, 2024

As you may be aware, the Abbotsford Nagar Kirtan Parade is scheduled for September 1, 2024. In the past, we have noticed a pattern of increased sick calls on this day, followed by staff working on the statutory holiday the next day.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on September 1, 2024. Additionally, if you call in sick on September 1, 2024 and then come to work on the statutory holiday, September 2, 2024, an investigation will be initiated by your Manager with a Shop Steward. Failure to comply will result in disciplinary action.

This procedure is being enforced strictly, as there have been numerous shift cancellations which is putting Menno Place at risk of not being able to provide safe resident care.

We appreciate your understanding and cooperation in this matter.
If you have any questions, please do not hesitate to contact your manager.

Regards,
Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Menno Home & Menno Hospital Holiday Hours Are Full

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Home & Hospital employees: Staffing limits have now been met from December  10, 2024 – December 31, 2024.

Read more

MEMO: Book Vacation by Aug 1st

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To: All Staff
From: Menno Hospital, Home & Apartments Staffing Office
Date: July 26, 2024
Re: Booking Remaining Vacation Hours

_______________________________________________________________________________

Please book your remaining vacation hours by August 1, 2024.

If your pending vacation hours are not booked by August 1, 2024 the staffing office will assign your vacation days. If you have any questions please contact us.

NOTE: The Staffing Office will NOT be accepting time off requests from December 15th to 31st, 2024

Thank-you,
Staffing Team

MEMO – Important Matter: Updating the “Question and Answer Sheet for Menno Place Employees on Wellness and Attendance”

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MEMO

 

Date:    July 17, 2024

To:         All Staff

Re:      Important Matter: Updating the “Question and Answer Sheet for Menno Place Employees on Wellness and Attendance”

_______________________________________________________________________

Please note that we recently became aware of an important matter concerning the recent publication of the “Question and Answer Sheet for Menno Place Employees on Wellness and Attendance.”

We have noted that the version of the document was in error and has been immediately removed from the staff website.

Please be assured that we are in the process of correcting any issue and will provide an updated and accurate version of the document shortly. Your patience and understanding during this process is greatly appreciated. We apologize for any inconvenience that this may have caused.

Best regards,

Loradonna Botter, Executive Director, People and Culture Strategy