MEMO: Terrace Staff Room Moving April 1, 2025

/in , ,

To: All Menno Apartments Staff
Date:  March 21, 2025
Re: Terrace Staff Room is Moving April 1, 2025

Dear Team,

The current staff room located on the second floor of Terrace East will be moving to a new location effective April 1, 2025. The new staff room will be situated on the second floor of Terrace West, directly beside the existing staff room in that area. While this move is happening on April Fool’s Day this is not a prank.

You’ll be able to access the new staff room via the Terrace West stairwell just past the dining room (across from the hair salon) or from the elevator in the Terrace West lobby. The room will be accessed through a digital lock. Managers will be provide the code to their teams.

We anticipate moving the furniture over at the beginning of the work day and will do our best to minimize the disruption. Going forward both Terrace West staff rooms will be open to staff. The current staff room in Terrace East will revert back to a resident space and will not be available for staff use. Please do not use this room past March 31st.

This move is part of our ongoing efforts to improve our facilities and provide a more comfortable and convenient space for all staff members. We appreciate your cooperation and understanding during this transition.

If you have any questions please contact your manager.

MEMO Re: Long Weekend Sick Calls – Family Day

/in , , , ,

To: All Menno Place Staff
From: Jessy Manhas
Date: February 10, 2025
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will require proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on February 15 and 16. Additionally, if you call in sick on February 16, 2025 and then come to work on the statutory holiday, February 17, 2025, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Sick Calls During the Holidays

/in , , , ,

To: All Menno Place Staff
From: Jessy Manhas
Date: December 26, 2024
Re: Holidays Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over long weekends/ stat holidays, followed by staff working on the statutory holiday the next day. All staff scheduled to work on New Year’s Day are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on January 1, 2025. Additionally, if you call in sick on December 31, 2024 and then come to work on the statutory holiday, January 1, 2025, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the holidays.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Sick Calls During the Holidays

/in , , , ,

To: All Menno Place Staff
From: Jessy Manhas
Date: December 18, 2024
Re: Holidays Announcement Regarding Sick Calls

_ _

Dear Team,

In the past, we have noticed a pattern of increased sick calls over long weekends/ stat holidays, followed by staff working on the statutory holiday the next day. All staff scheduled to work on Christmas Day and Boxing Day are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on December 25 and/or  26, 2024. Additionally, if you call in sick on December 24, 2024 and then come to work on the statutory holiday, December 25, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the holidays.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Sick Calls During the Holidays

/in , , , ,

To: All Menno Place Staff
From: Jessy Manhas
Date: December 12, 2024
Re: Holidays Announcement Regarding Sick Calls

_ _

Dear Team,

In the past, we have noticed a pattern of increased sick calls over long weekends/ stat holidays, followed by staff working on the statutory holiday the next day. All staff scheduled to work on Christmas Day and Boxing Day are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on December 25 and/or  26, 2024. Additionally, if you call in sick on December 24, 2024 and then come to work on the statutory holiday, December 25, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the holidays.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Home & Apts: Second Vacation Choices

/in , , ,

To: All Menno Home and Apartments Staff
From: Jessy Manhas
Date: November 18, 2024
Re: Submission of Second and Subsequent Vacation Choices

__

Menno Home & Apartments staff,

We would like to inform you that for this year, the process for submitting second and subsequent vacation requests will remain the same. All requests can be submitted via paper and dropped off at the Staffing department. All other requests must be through the GoldCare employee portal.

If you have already submitted your request through the GoldCare employee portal, you do not need to submit a paper request.

Thank you for your cooperation and understanding.

Regards,

Staffing Home & Apartments

MEMO: Menno Home & APTS 2025 Vacation Requests

/in , , ,

To: All Regular HEU & Employee’s Association Members – Menno Home & Apartments
From: Jessy Manhas
Date: November , 2024
Re: 2025 Vacation Requests 

__

All first choice vacation requests have been reviewed and either approved or denied dependent upon staffing levels for that day.

Second & Subsequent Vacation Requests:

  • 2nd and subsequent Vacation Requests must be submitted by December 07, 2024. This includes ALL remaining vacation hours for Menno Home & Apartments staff.
  • HEU members – A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign, and no changes are to be made)

Thanks,
Staffing Home & Apartments

MEMO: Menno Hospital Update on 1st Choice Vacation Requests

/in , ,

To: All Menno Hospital Staff
From: Jessy Manhas
Date: November , 2024
Re: Update on 1st Choice Vacation Requests

__

Menno Hospital Staff’s 1st Choice vacation requests have been processed, and your portal has been updated accordingly.

Please log into your GoldCare Employee Portal to check the status of your first choice vacation requests.

To view your submitted requests, follow these steps:

  1. Log in to your Employee Portal on Goldcare.
  2. Click on “Personal Information.”
  3. Select “1st Choice Vac Requests”

Once in the “1st Choice Vac Requests” section, you’ll see all your submitted requests, both current and from previous years. Under the “Status” column, you’ll find whether your request has been approved or denied.

If your request is denied, it means we’ve reached the staffing limits for that period, and you’ll need to choose an alternative vacation time.

Important Note:
Please refer to your vacation balances listed on your pay stubs to check how many hours are available. Keep in mind that you may be entitled to more vacation hours than what’s currently reflected, as you accrue your full entitlement between July 1, 2024, and June 30, 2025.

It is your responsibility to monitor both the hours you’ve already booked and your available balance. This will help avoid unexpected issues, such as running out of vacation hours and needing additional LOAs.

Thank you,
Menno Hospital Staffing
Brandi & Am

MEMO Re: Long Weekend Sick Calls

/in , , , ,

To: All Menno Place Staff
From: Jessy Manhas
Date: November 08, 2024
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will require proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on November 9 & 10, 2024. Additionally, if you call in sick on November 10, 2024 and then come to work on the statutory holiday, November 11, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: 2nd and Subsequent Vacation Requests for 2025

/in , ,

To: All Regular HEU Members – Menno Hospital
From: Staffing
Date: November 8, 2024
Re: 2nd and subsequent Vacation Requests for 2025
__

2nd and subsequent Vacation Requests must be submitted by DECEMBER 1, 2024 on the GoldCare Portal.

  • All remaining vacations hours (except 37.5 hours) must be booked by, DECEMBER 1, 2024 (if not Staffing will assign).
  • A maximum of 37.5 hours (approx. 5 shifts) may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign).
  • All 2025 vacation must be taken by December 31, 2025 (cannot be carried over and used in 2026).
  • Maximum number of staff off on vacation per day will vary depending on Department and operational requirements.

Thanks, Brandi and Am
cc: Directors / Managers