The Great British Columbia Shake Out – October 16, 2025

On Thursday, October 16 at 10:17am, Menno Place will be participating in the annual Great British Columbia Shake Out.

This will be a 10 minute Code Orange Earthquake Drill.

A 2 min audio/video announcement will broadcast via the overhead PA system, desk speaker phones and live streamed on Ch59 (Home/Hospital Menno TV) and Ch10 (PG/TE/TW)

Instructions for Staff

When you hear the Drill announcement (2min):

•  Drop, Cover and Hold On where ever you are.
•  Here’s a how-to video if there’s a desk or table nearby.
•  Here’s a how-to video if there’s NO table or desk nearby.

After the drill (5min):

• Sign Attendance sheet at the nearest nurse station or with the Leadership Observers in your area.

Debrief

•  Look around and think about what could fall or move in the event of an earthquake.
•  What utilities/services could fail?
•  What to do if you a caring for a resident?
•  Are you prepared? Your family? More resources can be found at The Great British Columbia Shake Out

Instructions for Leadership Team:

Leadership Team will be assigned to various locations as Observers and document participation of staff. All documentation should be forwarded to David Janzen.

Resources:
For information about any of the Menno Place Code policies log into Surge Learning and search for “Code” in Courses Library.
Earthquake actions for Healthcare Providers and Patients
Earthquake actions for People with Disabilities

Bringing your devices up to speed: Cyber Month week 2

These days, your daily routine likely revolves around multiple smart devices. Whether you’re ordering groceries through your smart speaker, getting directions from your phone, or streaming the latest series on your smart TV, the time you spend now and, in the future, is directly tied to the technology you use.

When those devices are secure and running smoothly, your day will follow suit. That’s why week two of Cyber Month is all about device security. Whether it’s setting up strong passcodes, backing up  your files, or knowing how to be safe connecting to public Wi-Fi , securing your devices now will be something your future self will be grateful for.

Securing your smart devices

Your phone and laptop are important but certainly aren’t the only devices that need to be securedSmart devices like your speakers, watches, thermostats and other appliances are all connected to the internet – and if they’re not secured, they can be used to snoop, steal data, or even break into your home network.

This week, we’ll discuss small steps you can take to secure your gadgets like changing your default  passwords (yes, even the one on your TV!) and disabling features, like Bluetooth, when you aren’t using them. We’ll also discuss setting up new devices, updating privacy settings, and how a few small steps can make a big difference in your future.

Storage and backups

We all have important files, from photos to personal documents and work projects. But what happens if your device is lost, stolen, or compromised by malwareBacking up your files ensures you won’t lose your documents if something unexpected happens.

There are many backup options available to you that rely on cloud storage  or external hard drives . We recommend using a combination of at least two storage options for your most important data, to be extra safe in case one fails. This week, we’ll discuss how regular backups can protect you in the future, like making sure stressful situations – like your computer crashing before a project deadline – a lot more manageable.

Private and public networks

When you think about protecting your devices, you might not be thinking about those running your home network, such as your router . Since your Wi-Fi network  is a gateway to all your connected devices, it’s extremely important to protect it from potential intruders (and possibly your next door neighbours). One of the easiest ways to stay safe is to change your default network name and password .

If you’re on the go, connecting to public Wi-Fi can be tempting. But public networks aren’t always safe. They can be easy targets for cyber criminals looking to steal your data or information. To protect yourself, avoid accessing sensitive accounts like banking or email on unsecured networks. And if you do need to access those accounts, consider using a virtual private network (VPN) for added privacy and security.

This week, we’ll talk about protecting your networks and your devices with simple steps to reduce disruptions now and later.

Looking ahead

We rely on our devices to stay connected so taking steps to make sure they’re secure can ensure they aren’t putting your data at risk. Take a moment to review your devices and make sure they are backed up, updated, and connected to secure networks.

New Menu Options at the Fireside Café

Looking for a quick and delicious option for breakfast, lunch, dinner or a hearty snack? Come and see the new offerings in the bento machine at the Fireside Café (located in Menno Hospital just off the lobby).

Hot breakfast options now include:

  • Bacon, egg and cheese on an English Muffin
  • Spinach and egg white wrap
  • Egg, sausage and potato breakfast wrap

We’ve also added savory and satisfying vegetable noodles along with these favorites:

  • Shrimp fried rice
  • Chicken souvlaki
  • Roast beef
  • Butter chicken
  • Dal curry rice
  • Chicken biryani
  • Lamb curry
  • Chicken fried rice

Prices start at $6.99. Items can be heated at time of purchase, or served cold to reheat at break time. Grab yours today! Coffee, tea, juice, soft drinks and ice cream are also available.

Change of EDMP Provider LifeMark to TeksMed

To: All Menno Place Staff
From: People & Culture Department
Date: October 7, 2025
Subject: Change of EDMP Provider LifeMark to TeksMed

Menno Place is committed to supporting the health and wellness of our employees. We are writing to inform you that, effective November 1, 2025, our Employee Disability Management Program (EDMP) provider will change from LifeMark to TeksMed.

What This Means for You

If you are currently active in EDMP, you will receive an Authorization Form to release your EDMP file, including medical information, from LifeMark to TeksMed. Please ensure you complete and return this form by October 13, 2025. Forms are expected to be sent to employees this week via email.

TeksMed’s role will include:

  • Assisting with the completion and submission of WorkSafeBC Form 7s.
  • Developing and coordinating suitable return-to-work plans.
  • Ensuring best practices are followed in all aspects of disability management, including:
    • Reviewing job demands.
    • Identifying and supporting modified duties.
    • Preparing employee return-to-work packages.

Benefits for Staff

Through TeksMed, employees will have access to:

  • Expedited healthcare such as rapid access to scans and specialist appointments.
  • Expedited mental healthcare services to support overall well-being.
  •  Virtual Injury Assistance: direct access to workplace injury specialists and physiotherapists through a virtual injury hotline. Employees can receive virtual assessments, medical care, recommendations, and advice on modified duties, along with general guidance throughout their recovery.

We believe this transition will enhance the support and resources available to employees when managing medical leaves and return-to-work processes.

Thank you for your attention and cooperation.

CANCELLED: October 17 GPA Workshop

Please note that the Gentle Persuasive Approach Workshop scheduled for Friday, October 17th has been cancelled. Your next opportunity to take this workshop is November 3rd.

Respond respectfully with confidence & skill.

The Gentle Persuasive Approach (GPA) Workshop teaches caregivers how to respond respectfully, with confidence and skill, to behaviours associated with dementia. This is for all staff who are associating directly with residents (HCA, LPN, Rec staff, etc.).

Full-day educational training (8:30am – 4:30pm) with approval from your supervisor. Submit your Leave of Absence Form to your supervisor on Goldcare for approval.

Book early. Spots are limited. All workshops take place at Menno Place Hospital Chapel.

To register for this workshop please go to: https://mennoplacestaff.com/gpa-workshops/

Reminder: Paper Reports No Longer Accepted

This is a reminder to all staff that that paper incident reports, near misses, or other workplace hazard reports will no longer be accepted after October 15, 2025. Moving forward, all incident reporting must be completed via QRM (Quality Risk Management system) on Surge.

Network Maintenance – Oct 8 5 – 7pm

Dear Team,

Please be advised that network maintenance is scheduled for Wednesday, October 8, from 5:00 PM to 7:00 PM.

During this time, the entire campus will experience disruptions to network services, including computers, printers, network access, and GoldCare. Cloud-based services such as PCC may be less affected, but access could still be limited.

If you experience any network issues after 7:00 PM, please contact Adaptive Support at 604-357-3456.

We apologize for any inconvenience this may cause and appreciate your understanding as this work is essential to maintaining reliable and secure systems. Thank you for your patience and cooperation.

MEMO Re: Long Weekend Sick Calls – Thanksgiving

To: All Menno Place Staff
From: Jessy Manhas
Date: October 6, 2025
Re: Long weekend Sick Calls – Thanksgiving

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will require proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on October 12, 2025. Additionally, if you call in sick on October 12 and then come to work on the statutory holiday, October 13,  an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

Menno Place CEO Wins National HR Champion Award

Congratulations to our CEO, Sujata Connors, on winning the 2025 Dentsu Canada Award for HR Champion (CEO)!

Memo: 2026 Vacation Requests to be Submitted via Employee Portal

M E M O R A N D U M

Date: October 1, 2025
To: All Regular HEU Members
From: Staffing
Re: 2026 Vacation Requests to be submitted via Employee Portal
_____________________

Any holiday requests made on paper, email or via voicemail will NOT be approved. Please send all requests via GOLDCARE

First Choice Vacation Requests:

  • 1st choice Vacation Requests must be submitted by November 1, 2025

Second & Subsequent Vacation Requests:

  • 2nd and subsequent Vacation Requests must be submitted by December 1, 2025, this includes ALL remaining vacation hours.
  • A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2026 (if not, Staffing will assign, and no changes are to be made)

Please Note:

  •  Staffing requires 14 days’ notice for time off requests.
  • Short notice time off requests (less than 14 days) must be approved by the department Manager. If approved by the Manager please forward to Staffing.
  • ALL 2026 vacation must be taken by December 31, 2026
  • 2026 vacation cannot be carried over and used in 2027.
  • Part time staff please note that vacation hours are approximate. Final calculations will be done at the end of June 2026.
  • Maximum number of staff off on vacation per day will vary depending on department and operational requirements.