MEMO: Upcoming Change to Sign-In/Sign-Out Process

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To: All Menno Home, Hospital & Apartments Staff
Date: September 17, 2025
Subject: Upcoming Change to Sign-In/Sign-Out Process

In the near future, an update will be made to the face scanners. This update will require staff to physically select “IN” or “OUT” in addition to scanning your face when starting and ending your shift.

How it will work:

Scan your face as normal

Select “CHECK IN” when arriving for your shift, or “CHECK OUT” when leaving your shift.

⚠️ If you do not click “IN” or “OUT”, your face scan will not register.

Tentative Change Dates:

Apartments: September 19, 2025

Home & Hospital: September 26, 2025

Additional reminders and guidance will be provided as the change is rolled out.

Thank you for your cooperation.

Outstanding 2025 Vacation

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To: All Menno Home, Apartments, and Hospital Staff
Date: September 5, 2025
Re: Outstanding 2025 Vacation

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A reminder that a final memo was posted on July 18, 2025, asking staff to schedule the remainder of their vacation hours by August 1, 2025. Any vacation that was not scheduled by this deadline will now be booked by the Staffing Office.

Beginning September 8, 2025, the Staffing Office will schedule vacation for employees who have not yet booked all of their vacation hours. Please note: once vacation is scheduled by Staffing, no changes will be permitted.

Employees still have the opportunity to submit their final vacation requests over this weekend.

Thank you for your cooperation.

Parking Changes for Sept 8 & 9 Only

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Hello Team,

Please be advised of the following updates related to the Solar Panel installation at Primrose Gardens:

  • September 8th: Several parking stalls near Primrose Gardens will be temporarily unavailable as they will be used to stage equipment for the Solar Panel project. Please plan accordingly if you typically park in this area.

  • September 9th: Brundige Avenue will experience street disruptions due to crane operations. The crane is scheduled to arrive at 9:00 AM and will be used to lift Solar Panel materials onto the roof of Primrose Gardens.

We appreciate your understanding and cooperation during this time. If you have any questions or concerns, feel free to reach out.

MEMO: Menno Apartments Benefits Transition

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To: All HEU Communities Bargaining Association Members – Menno Apartments

This bulletin is to keep staff informed with the benefits transition to Pacific Blue Cross.

Benefits Transition

The Health Benefits Trust has advised the People and Culture team that they are in process of transferring benefit information from the previous carrier.

The effective date for coverage is September 01, 2025. While the transfer is being finalized, employees will need to pay for eligible prescriptions and services out of pocket. Please keep all receipts, as you will be able to submit them for reimbursement once the process is complete.

For details on your new benefits, please visit:
https://www.jcbt.ca/your-benefits/

Action Required:

All employees currently enrolled in benefits must complete an Appointment/Change of Beneficiary form for Group Life and AD&D.

Forms are available in the Apartment kitchens, Wellness Centre and staff lunchrooms. Completed forms should be submitted by September 19, 2025 to People Culture – Attention: Lana Murray, Benefits Coordinator.

Next Steps:

We will share further details, including the new carrier contact information and instructions for submitting claims as soon as the transition is complete.

Thank you

Download or view a PDF copy of this bulletin here: Volume 2025.05 – Apartments Benefits Transition

Farewell to Sukhdeep Raikhi, Payroll Business Partner

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MEMO

To: All Menno Place Staff
Date: September 3, 2025
From: Reuben Neufeldt
Re: Farewell to Sukhdeep Raikhi, Payroll Business Partner

_______________________________

It is with mixed emotions that we say goodbye to our Payroll Business Partner, Sukhdeep.  In her time with us, she has brought devotion, and commitment to the payroll administration function, ensuring excellence in her work and care for her colleagues. Beyond her professional contributions, she is a devoted mom and a trained pilot, proof that she always aims high.

As she embarks on her next chapter, we wish her clear skies and smooth journeys ahead. May she continue to soar to new heights in both her career and personal life.

Sukhdeep’s last day on campus will be September 10th. Please join us in thanking her for her dedication and in wishing her every success in the exciting adventures to come.

Retirement Severance – Menno Apartments

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To: All HEU Communities Bargaining Association Members – Menno Apartments

This bulletin serves as notification that under the CBA, staff are not entitled to a retirement severance.

Retirement Severance

Effective August 24, 2025:

  • Staff will no longer receive a retirement severance based on their period of service.
  • There will be no 40% payout for unused sick bank at retirement.

If you have any questions or concerns, please contact your shop steward.

Thank you

Download or View a PDF of this bulletin here: Vol 2025.04 Retirement Severance PDF

MEMO: ComVida – Cross Hired Staff and Multiple Log Ins

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To: All Menno Home, Hospital and Apartments Staff
Date: September 02, 2025
Subject: ComVida – Cross Hired Staff and Multiple Log Ins

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This is a reminder for employees who are hired at more than one site on the Menno Place campus (for example, Menno Home and Apartments).

When receiving notifications for vacant shifts through ComVida, please note the following:

  • Always check which site the shift is being called out for.
  • Log into the account for that specific site when responding to the shift.

Example:
If you receive a Menno Home notification, log in with your Menno Home username and password to respond. If you reply while logged into your Menno Apartments account, your response will not reach the Staffing Office.

Please remember:

  • You will receive shift notifications regardless of which account/profile you are logged into (as long as you registered for both).
  • It is your responsibility to ensure you log into the correct site account before responding.
  • If you are logged in under one site (e.g., Hospital) but reply to a shift notification for another site (e.g., Home), your reply may appear on your phone but will not register in the Staffing system.

Important:
Always double-check the shift code in the notification and log into the correct account before accepting or declining the shift. This ensures your response is recorded properly and prevents missed or misfiled shift responses.

How to read a shift code?

The first two letters after the hyphen, stand for the site.

Examples of Shift Code:

D7A-MNE1 – MN means this is a Menno Hospital shift.

D7A-MHW2 – MH means this is a Menno Home shift.

D7A-AP – AP means this is an Apartments shift.

Thank you for your cooperation.

Surge Policy Professional Announcement & Instructions

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We have moved our policies and fillable forms to Surge’s Policy Professional platform.

Read more