MEMO: 2025 Vacation Requests to be Submitted Via Employee Portal – HEU

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To: All Regular HEU Members – Menno Hospital
From: Staffing
Date: October 1, 2024
Re: 2025 Vacation Requests to be submitted via Employee Portal                                    

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Starting October 1, 2024 – the Menno Hospital staffing office will not be making changes to your schedule unless it is submitted via Goldcare Portal. This includes vacation, LOA, sick pay, medical leave, OT and extra time requests. Any requests made on paper, email or via voicemail will NOT be approved, this may mean you will not get paid accordingly till it is submitted on the portal.

First Choice Vacation Requests:

  • 1st choice Vacation Requests must be submitted by November 1, 2024 (ON GOLDCARE PORTAL).

Second & Subsequent Vacation Requests:

  • 2nd and subsequent Vacation Requests must be submitted by December 1, 2024 (ON GOLDCARE PORTAL). This includes ALL remaining vacation hours.
  • A maximum of (5) days may be left unscheduled, BUT must be booked by August 1, 2025 (if not, Staffing will assign, and no changes are to be made)

Please Note:

  • Staffing requires 7 days notice for time off requests.
  • Short notice time off requests (less than 7 days) must be approved by the department Manager. If approved by the Manager please forward to Staffing.
  • ALL 2025 vacation must be taken by December 31, 2025
  • 2025 vacation cannot be carried over and used in 2026.
  • Part time staff please note that vacation hours are approximate. Final calculations will be done at the end of June 2025.
  • Maximum number of staff off on vacation per day will vary depending on department and operational requirements.
  • This is a good time to update personal information as well. Please ensure we have your most recent phone number and address on file.

Thanks, Brandi & Am

cc: Directors / Managers

MEMO: Sick Calls on the Long Weekend

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To: All Menno Place Staff
From: Jessy Manhas
Date: September 16, 2024
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on September 28 and 29, 2024. Additionally, if you call in sick on September 29, 2024 and then come to work on the statutory holiday, September 30, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Sick Calls on the Long Weekend

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To: All Menno Place Staff
From: Jessy Manhas
Date: September 16, 2024
Re: Long weekend Announcement Regarding Sick Calls

Dear Team,

In the past, we have noticed a pattern of increased sick calls over the long weekend, followed by staff working on the statutory holiday the next day. All staff scheduled to work during the long weekend are expected to report to their shifts as usual.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on September 28 and 29, 2024. Additionally, if you call in sick on September 29, 2024 and then come to work on the statutory holiday, September 30, 2024, an investigation will be initiated by your Manager with a Shop Steward and a doctor’s note is mandatory. Failure to comply will result in disciplinary action and a risk of no sick time pay.

We appreciate your understanding and dedication to our residents’ care. Adhering to these guidelines will help ensure smooth operations throughout the long weekend.

If you have any questions or concerns, please contact your department manager.

Sincerely,

Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: September 01, 2024

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To: All Menno Place Staff
From: Jessy Manhas, Manager of People & Culture
Date: Aug 28, 2024
Re: September 01, 2024

As you may be aware, the Abbotsford Nagar Kirtan Parade is scheduled for September 1, 2024. In the past, we have noticed a pattern of increased sick calls on this day, followed by staff working on the statutory holiday the next day.

Due to this recurring pattern, we will be requiring proof of illness/doctor’s note as per the Collective Agreement from anyone who calls in sick on September 1, 2024. Additionally, if you call in sick on September 1, 2024 and then come to work on the statutory holiday, September 2, 2024, an investigation will be initiated by your Manager with a Shop Steward. Failure to comply will result in disciplinary action.

This procedure is being enforced strictly, as there have been numerous shift cancellations which is putting Menno Place at risk of not being able to provide safe resident care.

We appreciate your understanding and cooperation in this matter.
If you have any questions, please do not hesitate to contact your manager.

Regards,
Jessy Manhas
Manager of People & Culture
604-851-1346

MEMO: Menno Home & Menno Hospital Holiday Hours Are Full

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Home & Hospital employees: Staffing limits have now been met from December  10, 2024 – December 31, 2024.

Read more

MEMO: Book Vacation by Aug 1st

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To: All Staff
From: Menno Hospital, Home & Apartments Staffing Office
Date: July 26, 2024
Re: Booking Remaining Vacation Hours

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Please book your remaining vacation hours by August 1, 2024.

If your pending vacation hours are not booked by August 1, 2024 the staffing office will assign your vacation days. If you have any questions please contact us.

NOTE: The Staffing Office will NOT be accepting time off requests from December 15th to 31st, 2024

Thank-you,
Staffing Team

MEMO – Important Matter: Updating the “Question and Answer Sheet for Menno Place Employees on Wellness and Attendance”

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MEMO

 

Date:    July 17, 2024

To:         All Staff

Re:      Important Matter: Updating the “Question and Answer Sheet for Menno Place Employees on Wellness and Attendance”

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Please note that we recently became aware of an important matter concerning the recent publication of the “Question and Answer Sheet for Menno Place Employees on Wellness and Attendance.”

We have noted that the version of the document was in error and has been immediately removed from the staff website.

Please be assured that we are in the process of correcting any issue and will provide an updated and accurate version of the document shortly. Your patience and understanding during this process is greatly appreciated. We apologize for any inconvenience that this may have caused.

Best regards,

Loradonna Botter, Executive Director, People and Culture Strategy

MEMO – Staff Wellness and New Process for Informing Menno Place of Your Absence

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MEMO

 

Date:    June 26, 2024

To:         All Staff

Re:        Staff Wellness – New Process for Informing Menno Place of your absence

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Staff Wellness and the Menno Place Attendance Management Support Program

As a dedicated employee of Menno Place, regardless in which building you work, your primary goal is to offer exceptional care to our residents. Offering care to residents or tenants should not compromise your self-care.

The leadership team at Menno Place is happy to provide information to promote your self-care. You will notice two documents have been placed on the staff website (www.MennoPlaceStaff.com/PeopleandCulture) one is titled “Promoting Healthy Attendance ”. This short booklet is packed with tips to help you eat healthy and sleep well as some of you manage shift work, family obligations, and taking care of yourself. We hope you find the information helpful and useful as you work toward achieving your wellness goals.

The second document is titled, “Question and Answer Sheet for Menno Place Employees on wellness and attendance ”. Please take a few minutes to review this document as it summarizes important information regarding wellness, attendance, break periods, and overtime.

One of the most noteworthy points in these documents includes a new process for informing Menno Place of your absence.

Any time you call in sick, effective immediately, you will call the staffing office and your manager to report your absence.

Your manager will speak with you to ensure any support that can be provided by Menno Place will be shared with you. In addition, the manager can make decisions that impact the operations of Menno Place in a timely manner.  Please do not send an email or a text to your manager, please make the phone call.

Your health is important to us, and we have seen sick time increase as well as WCB claims. It is important that we all work together and help each other live our best possible. Stay tuned for more information on leading your best life throughout the year.

Loradonna Botter,

Executive Director, People & Culture

 

 

 

 

 

 

MEMO – Menno Apartments (Association) Employees – Vacation, Banked Overtime (BOT) and Leave of Absence (LOA) Requests

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MEMO

 

Date:    June 3, 2024

To:         All Menno Apartments (Association) Employees

Re:         Vacation, Banked Overtime (BOT) and
Leave of Absence (LOA) requests: June 15 – September 15, 2024

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We have now reached our maximum vacation, BOT (banked overtime) and LOA leave of abscence) requests from June 15, 2024 – September 15, 2024.

The Menno Hospital Staffing office will no longer be accepting time off requests for the above dates.

If you have any concerns, please see your department manager.

Menno Apartments Staffing Office

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Loradonna Botter

MEMO – Menno Hospital (HEU) Employees – Vacation, Banked Overtime (BOT) and Leave of Absence (LOA) Requests

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MEMO

 

Date:    May 28, 2024

To:         All Menno Hospital (HEU) Employees

Re:         Vacation, Banked Overtime (BOT) and
Leave of Absence (LOA) requests: June 15 – September 15, 2024

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We have now reached our maximum vacation, BOT (banked overtime) and LOA leave of abscence) requests from June 15, 2024 – September 15, 2024.

The Menno Hospital Staffing office will no longer be accepting time off requests for the above dates.

If you have any concerns, please see your department manager.

Menno Hospital Staffing Office

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Loradonna Botter
Executive Director, People and Culture Strategy