ALL STAFF: BC Employment Transparency
All staff are asked to complete the survey by September 18, 2025.
Outstanding 2025 Vacation
To: All Menno Home, Apartments, and Hospital Staff
Date: September 5, 2025
Re: Outstanding 2025 Vacation
_________________________________
A reminder that a final memo was posted on July 18, 2025, asking staff to schedule the remainder of their vacation hours by August 1, 2025. Any vacation that was not scheduled by this deadline will now be booked by the Staffing Office.
Beginning September 8, 2025, the Staffing Office will schedule vacation for employees who have not yet booked all of their vacation hours. Please note: once vacation is scheduled by Staffing, no changes will be permitted.
Employees still have the opportunity to submit their final vacation requests over this weekend.
Thank you for your cooperation.
Parking Changes for Sept 8 & 9 Only
Hello Team,
Please be advised of the following updates related to the Solar Panel installation at Primrose Gardens:
- September 8th: Several parking stalls near Primrose Gardens will be temporarily unavailable as they will be used to stage equipment for the Solar Panel project. Please plan accordingly if you typically park in this area.
- September 9th: Brundige Avenue will experience street disruptions due to crane operations. The crane is scheduled to arrive at 9:00 AM and will be used to lift Solar Panel materials onto the roof of Primrose Gardens.
We appreciate your understanding and cooperation during this time. If you have any questions or concerns, feel free to reach out.
MEMO: Menno Apartments Benefits Transition
To: All HEU Communities Bargaining Association Members – Menno Apartments
This bulletin is to keep staff informed with the benefits transition to Pacific Blue Cross.
Benefits Transition
The Health Benefits Trust has advised the People and Culture team that they are in process of transferring benefit information from the previous carrier.
The effective date for coverage is September 01, 2025. While the transfer is being finalized, employees will need to pay for eligible prescriptions and services out of pocket. Please keep all receipts, as you will be able to submit them for reimbursement once the process is complete.
For details on your new benefits, please visit:
https://www.jcbt.ca/your-benefits/
Action Required:
All employees currently enrolled in benefits must complete an Appointment/Change of Beneficiary form for Group Life and AD&D.
Forms are available in the Apartment kitchens, Wellness Centre and staff lunchrooms. Completed forms should be submitted by September 19, 2025 to People Culture – Attention: Lana Murray, Benefits Coordinator.
Next Steps:
We will share further details, including the new carrier contact information and instructions for submitting claims as soon as the transition is complete.
Thank you
Download or view a PDF copy of this bulletin here: Volume 2025.05 – Apartments Benefits Transition
Farewell to Sukhdeep Raikhi, Payroll Business Partner
MEMO
To: All Menno Place Staff
Date: September 3, 2025
From: Reuben Neufeldt
Re: Farewell to Sukhdeep Raikhi, Payroll Business Partner
_______________________________
It is with mixed emotions that we say goodbye to our Payroll Business Partner, Sukhdeep. In her time with us, she has brought devotion, and commitment to the payroll administration function, ensuring excellence in her work and care for her colleagues. Beyond her professional contributions, she is a devoted mom and a trained pilot, proof that she always aims high.
As she embarks on her next chapter, we wish her clear skies and smooth journeys ahead. May she continue to soar to new heights in both her career and personal life.
Sukhdeep’s last day on campus will be September 10th. Please join us in thanking her for her dedication and in wishing her every success in the exciting adventures to come.
Retirement Severance – Menno Apartments
To: All HEU Communities Bargaining Association Members – Menno Apartments
This bulletin serves as notification that under the CBA, staff are not entitled to a retirement severance.
Retirement Severance
Effective August 24, 2025:
- Staff will no longer receive a retirement severance based on their period of service.
- There will be no 40% payout for unused sick bank at retirement.
If you have any questions or concerns, please contact your shop steward.
Thank you
Download or View a PDF of this bulletin here: Vol 2025.04 Retirement Severance PDF
MEMO: ComVida – Cross Hired Staff and Multiple Log Ins
To: All Menno Home, Hospital and Apartments Staff
Date: September 02, 2025
Subject: ComVida – How to Read a Shift Code
__________________________________
How to read a shift code?
The first two letters after the hyphen, stand for the site.
Examples of Shift Code:
D7A-MNE1 – MN means this is a Menno Hospital shift.
D7A-MHW2 – MH means this is a Menno Home shift.
D7A-AP – AP means this is an Apartments shift.
Thank you for your cooperation.
Surge Policy Professional Announcement & Instructions
We have moved our policies and fillable forms to Surge’s Policy Professional platform.
MEMO: Shift Call Outs in ComVida
Starting Sept 2, 2025 the Staffing Office will no longer call you for open shifts. All shift offers will only be sent through the ComVida app.
MEMO: PCC Risk Management – LTC Resident Incidents
As part of our collaborative effort within the clinical team, we’re improving how we document resident behaviours and incidents in long-term care. Starting August 27, 2025, all resident-related incidents in Menno Home and Menno Hospital will be documented in PointClickCare (PCC) under Risk Management by nurses only.
Why this change?
By moving all LTC resident behaviour and incident documentation into PCC Risk Management (just like Falls), we will:
- ✅ Have one consistent, centralized system
- ✅ Make tracking, reporting, and learning from incidents easier
- ✅ Strengthen resident care, safety, and compliance
What’s Changing (Effective August 27):
- Home and Hospital Staff who witness an incident → provide a written and/or verbal witness statement to the LPN on duty.
- The LPN will record the incident in PCC under the Risk Management tab using the correct category.
- Staff are no longer required to complete a separate Incident Report form – the nurse will enter all necessary details in PCC.
Categories Available in PCC Risk Management:
Along with Falls, the following categories are available:
- Verbal Aggression
- Physical Aggression
- Choking
- Elopement
- NEW: Skin Impairment
- NEW: Pressure Wounds (facility-acquired and acute care–acquired)
- Suicide Ideation
- Sexually Inappropriate Behaviour
- Near Misses (resident-exhibited)
- Other (for incidents not covered above)
How We’ll Do This Together:
- 📅 Education sessions will be scheduled for all LTC nurses in the coming days.
- 📝 Sessions will cover the new process, provide practice using PCC Risk Management, and allow time for questions.
- 💡 Your feedback is important – please share what works well and what could be improved so we can fine-tune this process together.
This is not just a process update — it’s a team effort to strengthen how we protect and care for our residents. Thank you for bringing your experience, insights, and dedication to this important step forward.
If you have questions, ideas, or need clarification, please connect with your Clinical Team Leader.
Thank you for your continued support and teamwork!
